This Privacy Policy explains how InPresentia collects, uses, and discloses personal information through the InPresentia platform — software for documenting, tracking, managing, and reporting construction and capital-project progress, deficiencies, punch lists, and pre-delivery inspections. It is written to meet Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). Part of the InPresentia policy suite, alongside the Terms of Service.
§1 Who This Covers
InPresentia sits between two groups, and plays a different role for each:
| Group | Relationship to InPresentia | Governed by |
|---|---|---|
| Clients & Users — the business that subscribes, and the people it grants platform access to | InPresentia is the organization responsible for this data under PIPEDA | This Policy, directly |
| Individuals depicted in Content — workers, tradespeople, or site visitors who may incidentally appear in a Client's progress photograph | InPresentia is a service provider processing data on the Client's behalf; the Client decides what is photographed and why | The Client's own workplace notices, and this Policy for how InPresentia safeguards the data |
InPresentia's platform is used by a Client's own team — there is no public-facing or guest-facing part of the Service. If your image appears in a photograph on a construction site, the company that owns or manages that site is who to contact first about it; see §11 for more.
§2 Information We Collect
- Account information — name, email, and role for every Client and User.
- Billing information — see §5; InPresentia does not store full card details.
- Content — photographs and project records (progress photos, deficiency and punch-list entries, pre-delivery inspection records) captured or uploaded within a Client's Projects, which may incidentally depict a worker, tradesperson, or site visitor.
- Usage & log data — sign-ins, device and browser information, and platform activity, for security and reliability.
§3 How We Use It
To operate and secure the Service, provide support, process payment, communicate account and service changes, and improve reliability and features. We do not use Content to train models or for any purpose beyond delivering the Service to the Client who collected it, unless a Client separately opts in.
§4 Our Basis for Using It
For Client and User account data, we rely on the consent given when an account is created and on what's reasonably needed to provide a subscribed service. For Content that may depict an individual, the Client is responsible for the underlying workplace notice or consent; InPresentia's own basis is performing its contract with the Client as a service provider.
§5 How We Share It
We do not sell personal information. We share it only with:
- Infrastructure providers — Google Cloud Platform / Firebase, which hosts the platform's database, authentication, web hosting, and photo storage (all Content, including photographs, is stored on Firebase Storage — no separate photo-storage vendor is used).
- Payment processing — billing is currently handled directly by InPresentia (manual invoicing); an integrated third-party payment processor is not yet in use. This Policy will be updated, and Clients notified per §12, before one is introduced.
- Email delivery — EmailJS, for account and transactional email.
- Legal disclosure — where required by law, or to protect the rights and safety of InPresentia, our Clients, or others.
Each is bound by contract or terms of service to use the data only to provide their service to us and to protect it accordingly.
§6 Retention
Account data is kept for as long as the account is active and for six (6) months after closure for legal and accounting purposes. A deleted record is recoverable from Trash for seven (7) days, then removed from the database on the next scheduled purge; its associated photograph, if any, is deleted from Storage at the same time.
§7 Security
We use encryption in transit and at rest, access controls tied to each User's assigned permission level, and logging of sign-in activity. No system is perfectly secure; we will notify affected Clients of a confirmed breach without undue delay.
§8 Your Rights
Under PIPEDA, individuals may request access to, and correction of, their personal information, and may withdraw consent where InPresentia relies on it directly. Account holders can reach us at inpresentiamobile@gmail.com. An individual who appears in a Client's photograph should first contact that Client; InPresentia will assist the Client in responding.
If a concern isn't resolved, individuals may complain to the Office of the Privacy Commissioner of Canada.
§9 Browser Storage
We use browser storage (such as local storage) to keep Users signed in and to remember preferences like theme, and — for offline use — to hold Content on the device until it can sync. InPresentia does not currently use third-party analytics or advertising cookies; this section will be updated if that changes.
§10 International Transfers
Account and Content data, including photographs, is processed on Google Cloud servers in the United States — the database (Firestore) in Google's nam5 multi-region, and photo/file storage (Cloud Storage) in the us-east1 region (South Carolina). Information processed outside Canada may be accessible to that jurisdiction's legal process (including US authorities under US law); InPresentia requires its subprocessors to maintain protection comparable to this Policy regardless of location, consistent with PIPEDA's requirements.
§11 Individuals Depicted in Content
InPresentia's platform is used to document construction sites and capital projects. Photographs captured through the Service may incidentally show a worker, tradesperson, inspector, or other individual present on site — capturing people is never the purpose of a photograph taken through the Service, which exists to document the physical progress of a building or unit. InPresentia does not knowingly collect information directly from children through its own account system; the platform is a workplace tool and is not directed at, or intended for use by, children. Each Client is responsible for its own workplace notices covering site photography, consistent with the Terms of Service.
§12 Changes
We'll update the "Effective" date above when this Policy changes and notify Clients of material changes by email at least fifteen (15) days in advance where practicable.
§13 Contact
Privacy questions or requests: inpresentiamobile@gmail.com.